EXCEL FIND DUPLICATE VALUES AND DELETE HOW TO

When you click on the dropdown of conditional formatting, you shall receive various options. Alternatively, you can also use shortcut key: Alt + H + L. So first we shall select the Name column (A1:A15).Ĭlick on the conditional formatting option available at the right hand side of the home tab. In our example below, we want to find if any name has been repeated.

You have successfully removed the duplicatesįor finding the duplicates we shall be using the conditional formatting function.

You have successfully found the duplicates.

You end up with a list of possible duplicates in the original list.Finding and Removing Duplicates in 8 Steps If you copy the formula in B2 down, to cells B3:B100, each corresponding address in column A is compared to all the addresses below it. If no match is located, then the #N/A error is returned. If a cell is found in that range in which the first 12 characters match, then the address of that cell is returned by the function. The first parameter for the function (A2) is the cell you want to use as your 'key.' The first 12 characters of this cell are compared against the first 12 characters of each cell in the range A3:A$100. In column B you can use this NearMatch function to return addresses of possible duplicates. If Left(rng.Cells(x), iNumChars) = sSub Thenįor instance, let's assume that your addresses are in the range A2:A100. There are any number of ways that a macro to determine duplicates could be devised the one shown here simply checks the first X characters of a 'key' value against a range and returns the address of the first matching cell.įunction NearMatch(vLookupValue, rng As Range, iNumChars) You can then figure out what you want to do with those duplicates that are found.Īnother option is to use a macro to determine your possible duplicates. The result of copying the formula down the column (so that one formula corresponds to each address) is that you will have the word 'Duplicate' appear next to those addresses which match the first part of the previous address. If they match, then the word 'Duplicate' is returned if they don't match, then nothing is returned. It there is a comma in both of them, the formula checks the portion of the addresses before the comma.

If there is no comma in either of the addresses, then it assumes there is no possible duplicate. It first checks if there is a comma in either the address in the current row or the address in the row before. This formula assumes that the addresses to be checked are in column A and that this formula is placed somewhere in row 3 of a different column. Assuming that the address list is sorted, you could use a formula similar to the following: If you don't want to permanently split up the addresses into two columns, you could use a formula to determine duplicates. With your data in this condition it is an easy step to use filtering to display or extract the unique street addresses. In other words, the suite number is in its own column. The street address should now reside in the original column and the previously blank column should now contain everything that was after the comma in the original addresses.

In the third step of the Wizard click Finish.

In the second step of the Wizard, make sure the Comma check box is selected, then click Next.

In the first step of the Wizard, make sure the Delimited option is selected, then click Next.Excel starts the Convert Text to Columns wizard. Choose Text to Columns from the Data menu.Select the cells that contain addresses.Make sure there is a blank column to the right of the address column.You can do that by following these steps: The simplest solution is to further split the addresses into separate columns, such that the suite number is in its own column.

EXCEL FIND DUPLICATE VALUES AND DELETE HOW TO

For instance, one row may have an address of '85 Seymour Street, Suite 101' and another row may have an address of '85 Seymour Street, Suite 412.' Farris is wondering how to remove the duplicates in the list of addresses based on a partial match-based only on the street address and ignoring the suite number. Some addresses are very close to the same, such that the street address is the same and only the suite number portion of the address differs. Farris has a worksheet that contains addresses.

Excel find duplicate values and delete